Save 10 Business Hours Every Week with These Organizational Tricks

Do you feel you could use some organizational tips in your everyday work life? If the answer is yes, then you have come to the right place. Whether you are an employee or entrepreneur, you have hundreds of tasks to complete and some more waiting their turn. It is easy to get lost and not accomplish anything despite having spent the day working hard. If this is your case, then you could definitely use some organizational tricks. They will help you manage your time better and stay organized no matter how hectic your day in the office is.

Schedule Campaigns in Advance

If you are running a successful blog or social media accounts, then this next trick will save you a lot of time. By now, you have probably figured out how long it takes to share content consistently every few hours. When you look back at the end of the day, it seems all you did throughout the day was share content across social media accounts. What you can do to make things more efficient is schedule social marketing campaigns in advance. You can install a tool and let it take care of all the sharing and posting for you and help you stay organized easier.

Organize Communication Channels

Often, managers encourage employees to use various communication tools for different purposes. For example, Skype for video calls, Google Hangouts for direct messaging, and Dropbox for digital storage. Switching back and forth between these apps takes a lot of time and makes employees confused. Instead of using several different tools for communication, you can use intranet systems since they are too multifunctional apps. They contain all in one. Moreover, you won’t have to waste your time trying to find a specific email, message, or document. More importantly, you can work with your coworkers regardless of not sharing the same office anymore.

Avoid Overscheduling

Scheduling and planning are great ways to stay organized and maximize your efficiency at all times. However, one common mistake everyone makes is getting carried away and putting too many items on the list. In the end, they end up doing nothing all day. To avoid this happening to you, you should be realistic when making to-do lists. It is important not to overestimate your abilities and end up burning out trying to go through the never-ending list.

Remove All Distractions

How many times have you checked your phone today while working? A few too many, right? Every time you checked your social media account, you lost precious time you could have spent more productively. For this reason, you should remove all distractions from your surroundings and enhance your time management skills. This means you will have to leave your phone in another room and set up your home office away from your TV or common rooms. If you use the same phone for work, then you should install an anti-distraction app and restrict access to social media and browsers. This will buy you a few hours of deep focus.

Monitor Payments and Invoices

If you a running your business, then you know how important it is to keep track of payments and invoices. Not only is it important but also tiresome. This is one of those aspects that is bound to become disorganized if you don’t keep an eye on it. To keep everything in order, you can resort to different apps designed to take care of your finances. Such apps are reliable and take less time to complete all necessary administrative tasks leaving you enough time to go through your daily tasks.

Organize Your Desktop

In an office, you always keep your desk organized and clutter-free. Now that you work online, you should do the same. There is no reason why your desktop has to be disorganized. Take a look at your desktop. Can you see the background? If the answer is no, then you should definitely spend some time organizing it. When you finish cleaning it, you should also delete downloaded files and empty your recycle bin.  Additionally, you can clean all other unnecessary files and documents allowing your device to work faster and freeing up space.

Stop Using Paper

The best way to declutter your home office and keep it that way is by going paperless. Take a look around your office. Chances are there are papers and files all over it. If you go paperless, your home office will always be clean and tidy. To stop using paper, all you have to do is keep all your files and documents stored online. Some communication apps save all the files exchanged during conversations, so you can use this feature too. When you upload files on the cloud, make sure to label them properly, so you can find them easily whenever you need to.

To conclude, for success in work life, you have to be organized. Otherwise, all your efforts will be in vain. With our organizational tricks, you will take your skills to another level thus succeeding professionally.

About the author:

Morgan Rose Elliott graduated marketing from The University of Sydney. Hobbies include yoga, reading, home renovation. Rookie is a blogger who loves writing about business and lifestyle equally. She is happily married, stay a home mother of three.
Twitter account: https://twitter.com/MorganRoseElli1